NOTICE OF PRIVACY PRACTICES

 

THIS NOTICE DESCRIBES HOW INFORMATION ABOUT PATIENT AND PATIENT’S TREATMENT MAY BE USED AND DISCLOSED AND HOW PATIENTS CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

 

Wellpath Community Care Centers is required by law to maintain the privacy and confidentiality of patient health information and to provide patients with notice of its legal duties and privacy practices with respect to patient health information. Please also respect the privacy of others patient encounter in treatment.

 

Wellpath Community Care Centers collects health information about each patient and stores it in an electronic health record. This is the patient’s medical record. The medical record is the property of Wellpath Community Care Centers. The Health Insurance Portability and Accountability Act (HIPAA) requires Wellpath Community Care Centers to maintain the privacy of patient’s medical record. HIPAA generally requires that any use or disclosure of information in a patient’s medical record be limited to the minimum necessary to accomplish the purposes of the use or disclosure. HIPAA also provides patients certain rights with respect to the information in patient medical record which are described below.

 

Information relating to patient’s treatment at Wellpath Community Care Centers is protected by federal regulations specific to drug and alcohol treatment, which are generally known as 42 CFR, Part 2. These regulations protect the confidentiality of information relating to the identity, diagnosis, prognosis, or treatment of any patientin a drug or alcohol treatment program. Wellpath Community Care Centers may not disclose records relating to a patient’s treatment at Wellpath Community Care Centers without the patient’s written consent, except in limited circumstances. Pursuant to federal regulations, the terms of a written consent to disclose information must specify the scope and types of information to be disclosed, the parties to whom the information may be disclosed, the purpose of the disclosure and the time frame of the consent. Any patient may revoke a consent to disclose information relating to drug and alcohol treatment verbally or in writing, at any time.

 

Wellpath Community Care Centers may ask for patient’s written consent to disclose treatment information for certain purposes, including releasing treatment information to or obtaining information from patient’s other medical providers, obtaining payment from insurance or other payors, contacting patient family either for treatment purposes or in the case of a medical or other emergency. Wellpath Community Care Centers will not disclose patient’s treatment information for these purposes without patients consent.

 

Wellpath Community Care Centers may ask for a patient’s written consent to disclose treatment information for certain purposes, including releasing treatment information to or obtaining information from a patient’s other medical providers, obtaining payment from insurance or other payors, and contacting a patient’s family either for treatment purposes,or in the case of a medical or other emergency. Wellpath Community Care Centers will not disclose patient’s treatment information for these purposes without patients consent

Wellpath Community Care Centers may disclose treatment information without patient’s written consent under limited circumstances as permitted by 42 CFR, Part 2. For treatment purposes, Wellpath Community Care Centers are permitted to use and disclose treatment information internally and to entities with which it shares administrative control. Wellpath Community Care Centers also may disclose treatment information to outside auditors, regulatory agencies, and for certain research purposes. Wellpath Community Care Centers are permitted to share treatment information as necessary with qualified service organizations that agree to maintain the confidentiality of the information.

 

Qualified service organization is a person or organization that provides services to Wellpath Community Care, such as data processing, bill collecting, dosage preparation, laboratory analyses, or legal, medical, accounting or other professional services or services to prevent or treat child abuse or neglect, including training on nutrition and child care and individual and group therapy, and have entered into a written agreement with Wellpath Community Care under which the organization providing such service acknowledges that in receiving, storing, processing or otherwise dealing with any patient records from Wellpath Community Care, is fully bound by HIPAA and 42 CFR and if necessary, will resist in judicial proceedings with any efforts to obtain access to patient records, except as permitted by HIPAA and 42 CFR.

 

Wellpath Community Care Centers may disclose treatment information without patient written consent when necessary in a life-threatening medical emergency and may disclose patient information to law enforcement when such information is directly related to the commission of a crime, or a threat to commit a crime, on the premises of Wellpath Community Care Centers, or when such information is directly relevant to a crime or threat to commit a crime against Wellpath Community Care Center personnel. Wellpath Community Care also may disclose patient information without consent where the state mandates child abuse and neglect reporting; when cause of death is being reported; when patient presents as a harm to themselves or others; or when required by a valid court order that contains specific required findings.

 

With written consent, Wellpath Community Care Centers may contact the patient to share information about treatment services or to send patient reminder notices of future appointments for patient treatment limited to the minimum necessary to the purpose of the uses or disclosures. HIPAA also provides patients certain rights with respect to the information in patient medical record which are described below.

Your Health Rights
In addition to protecting privacy and confidentiality, HIPAA and 42 CFR Part 2 afford you the following rights with respect to your medical record and drug or alcohol treatment information:

  1. You may request and obtain a paper copy of this written notice of Wellpath Community Care’s privacy practices.
  2. You may request and obtain a copy of your treatment record or to receive your health information through a reasonable alternative means or at an alternative location. Wellpath Community Care requires that all such requests be put in writing. A reasonable fee, in accordance with state and federal law, will be charged for copies of your health information. Alternatively, you may request to inspect your record at no cost to you.
  3. You may request that Wellpath Community Care amend health information in your record that is incorrect or incomplete. If Wellpath Community Care determines not to amend the health information, it will provide you with an explanation of the reason for the denial and advise you of any applicable procedures available to you should you disagree with the denial
  4. You may request restrictions on otherwise permitted uses and disclosures of your health information. Wellpath Community Care is not obligated to comply with such requests.
  5. You may request restrictions on otherwise permitted uses and disclosures of your health information. Wellpath Community Care is not obligated to comply with such requests.

 

You may request that we provide you with a written accounting of all disclosures made by us during a specific time period (not to exceed 6 years). We ask that such requests be made in writing on a form provided by our facility. Please note that an accounting will not apply to any of the following types of disclosures: disclosures made with your written consent for reasons of treatment, payment or healthcare operations; disclosures made to you or your legal representative, or any other individual involved with your care.

Changes to this Notice of Privacy Practices

Wellpath Community Care Centers reserve the right to amend this Notice of Privacy Practices at any time in the future, and to make the new provisions effective for all information that it maintains, including information that was created or received prior to the date of such amendment. Until amendment is made, Wellpath Community Care Centers are required by law to comply with this Notice. Should our privacy practices change, we will provide all current and future patient with a copy of the revised Notice of Privacy Practices. Effective July 2020.

 

Complaints Regarding Privacy Practices

Complaints about this Notice of Privacy Practices or how Wellpath Community Care Centers handles patient health information should be directed to:

 

Privacy Officer

Wellpath Community Care Division

1283 Murfeesboro Road

Suite 500

Nashville, TN 37217

 

If patients are not satisfied with the manner in which this office handles a complaint, patient may submit a formal complaint to one of the following:

 

Department of Health and Human Services

Office of Civil Rights

200 Independence Avenue,

SW Room 509F, HHH

Building Washington, DC

20201

 

Patients may also address patient complaint to the regional U.S Department of Health and Human Services Offices for Civil Rights. Please access the online Complaint Portal Assistant at: https://ocrportal.hhs.gov/ocr/smartscreen/main.jsf