NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW INFORMATION ABOUT PATIENT AND PATIENT’S TREATMENT MAY BE USED AND DISCLOSED AND HOW PATIENTS CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Wellpath Community Care Centers are required by law to maintain the privacy and confidentiality of patient health information and to provide patients with notice of its legal duties and privacy practices with respect to patient health information. Please also respect the privacy of others patient encounter in treatment.
Wellpath Community Care Centers collect health information about patient and stores it in an electronic health record. This is the patient’s medical record. The medical record is the property of Wellpath Community Care Centers, but the information in the medical record belongs to patient. The Health Insurance Portability and Accountability Act (HIPAA) requires Wellpath Community Care Centers to maintain the privacy of patient’s medical record. HIPAA generally requires that any uses or disclosures of information in patient medical record be limited to the minimum necessary to the purposes of the uses or disclosures. HIPAA also provides patients certain rights with respect to the information in patient medical record which are described below.
Information relating to patient’s treatment at Wellpath Community Care Centers is protected by federal regulations specific to drug and alcohol treatment, which are known as 42 CFR Part 2. These regulations protect the confidentiality of information relating to the identity, diagnosis, prognosis, or treatment of any patients in
a drug or alcohol treatment program. Wellpath Community Care Centers may not disclose records relating to patient treatment without patient written consent, except in narrowly limited circumstances. Under 42 CFR Part 2, the terms of a written consent to disclose information must specify the scope and types of information to be disclosed, the parties to whom the information may be disclosed, the purpose of the disclosure and thetimeframe of the consent. Patient may revoke a consent to disclose information relating to drug and alcohol verbally or in writing at any time.
Wellpath Community Care Centers may ask for patient’s written consent to disclose treatment information for certain purposes, including releasing treatment information to or obtaining information from patient’s other medical providers, obtaining payment from insurance or other payors, contacting patient family either for treatment purposes or in the case of a medical or other emergency. Wellpath Community Care Centers will not disclose patient’s treatment information for these purposes without patients consent.
Wellpath Community Care Centers may disclose treatment information without patient’s written consent under certain narrow circumstances as permitted by 42 CFR Part 2. For treatment purposes, Wellpath Community Care Centers are permitted to use and disclose treatment information internally and to entities with which it shares administrative control. Wellpath Community Care Centers are permitted to share treatment information as necessary with qualified service organizations that agree to maintain the confidentiality of the information.
Wellpath Community Care Centers also may disclose treatment information to outside auditors, regulatory agencies, and evaluators and for certain research purposes. Wellpath Community Care Centers may disclose treatment information without patient written consent when necessary in a life-threatening medical emergency and may disclose to report a crime on the premises or against Wellpath Community Care Center personnel.
Wellpath Community Care Centers also may disclose patient information without consent where the state mandates child abuse and neglect reporting; when cause of death is being reported; when patient presents as a harm to themselves or others; or when required by a valid court order that contains specific required findings.
With written consent, Wellpath Community Care Centers may contact the patient to share information about treatment services or to send patient reminder notices of future appointments for patient treatment.
limited to the minimum necessary to the purposes of the uses or disclosures. HIPAA also provides patients certain rights with respect to the information in patient medical record which are described below.
Your Health Rights
In addition to protecting privacy and confidentiality, HIPAA and 42 CFR Part 2 afford you the following rights with respect to your medical record and drug or alcohol treatment information:
- You have the right to a paper copy of this written notice of Wellpath Community Care’s privacy practices.
- You have a right to request a copy of your treatment record or to receive your health information through a reasonable alternative means or at an alternative location. Wellpath Community Care requires that all such requests be put in writing. A reasonable fee will be charged for copying your health information.
- You have a right to request that Wellpath Community Care amend health information that is incorrect or incomplete. If Wellpath Community Care determines not to amend the health information, it will provide you with an explanation of the reason for the denial and your rights to disagree with the denial.
- You have a right to request restrictions on otherwise permitted uses and disclosures of your health information. Wellpath Community Care is not obligated to comply with such requests.
- You may request that we provide you with a written accounting of all disclosures made by us during a specific time period (not to exceed 6 years). We ask that such requests be made in writing on a form provided by our facility. Please note that an accounting will not apply to any of the following types of disclosures: disclosures made with your written consent for reasons of treatment, payment or health care operations; disclosures made to you or your legal representative, or any other individual involved with your care.
Changes to this Notice of Privacy Practices
Wellpath Community Care Centers reserve the right to amend this Notice of Privacy Practices at any time in the future, and to make the new provisions effective for all information that it maintains, including information that was created or received prior to the date of such amendment. Until amendment is made, Wellpath Community Care Centers are required by law to comply with this Notice. Should our privacy practices change, we will provide all current and future patient with a copy of the revised Notice of Privacy Practices. Effective July 2020.
Complaints Regarding Privacy Practices
Complaints about this Notice of Privacy Practices or how Wellpath Community Care Centers handles patient health information should be directed to:
Director of Quality and Compliance
Wellpath Community Care Division
1283 Murfeesboro Road
Nashville, TN 37217
If patients are not satisfied with the manner in which this office handles a complaint, patient may submit a formal complaint to one of the following:
Department of Health and Human Services
Office of Civil Rights
200 Independence Avenue,
SW Room 509F, HHH Building
Washington, DC 20201
Patients may also address patient complaint to the regional U.S Department of Health and Human Services Offices for Civil Rights. Please access the online Complaint Portal Assistant at: https://ocrportal.hhs.gov/ocr/smartscreen/main.jsf